PROFESSIONAL + ALUMNI NETWORK PROMOTION KIT
DIGITAL EDITABLE RESOURCES
More Promotion Resources Coming Soon
Chapter Calendar Template
The calendar template comes with all of the Texas DECA & DECA events on them. Make the calendar your own! Delete the events your chapter doesn’t need and add your own chapter events/deadlines! You may also use this calendar as a social media planning calendar.
Advisor Handbook
Fundraising Ideas and Resources
Click on the fundraising ideas listed below to see more information about it.
have a great fundraiser that’s not listed? or a modification to one listed that will make it more productive? Let us know so we can add it!
This list is curated by Texas DECA with ideas/suggestions from chapters & state officers.
Used Book Sale
DESCRIPTION
This is a great project you can conduct with your chapter that has no overhead cost. Members and students across the school can donate books to your chapter and you can conduct a used book sale to gain a profit through all the books sold.
SAMPLE TIMELINE
Reach out to your school administrators to seek approval for this book sale to happen in school.
Promote the book sale on social media and in school.
Organize a donation drop-off point and conduct the donation drive → 1 week.
Price books and organize them into genres → 0.5-1 week.
Hold the book sale → 1 week.
Report on amount fundraised.
MATERIALS/EQUIPMENT NEEDED
Donation drop-off point
Used books (through donations)
Bookshelves
Flyers/Banners to put up before and during event
WHO TO CONTACT
School administrators and chapter advisor for approval on the project.
School librarian for help with organizing book sale.
Teachers, students, and parents to notify them of the book sale (through school newsletter, social media, etc).\
Balloon Pop
DESCRIPTION
Host a school-wide event where you fill an area with opaque balloons and hide small prizes in a select few. Sell thumbtacks or darts (or other objects to pop balloons) to event-goers for a chance at popping balloons and possibly winning the prizes.
SAMPLE TIMELINE
Buy appropriate materials to conduct the event (balloons, small prizes, thumbtacks/darts).
Note: Make sure you allocate your budgets appropriately so that you can ensure you make a profit by the end of the event.
Create social media content to advertise the event (flyers in school, Instagram posts/stories/reels).
Conduct in-person marketing by having officers promote the event in their classrooms, during lunch, etc.
Host the event! This can be throughout the day, over the course of a few days, during an advisory period, after school, etc.
MATERIALS/EQUIPMENT NEEDED
Opaque balloons
Small prizes
Thumbtacks/darts/something to pop balloons with
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval on the project.
Students to participate in the event (in-person, social media)
Craft Fair
DESCRIPTION
Use DECA as a way for students to showcase their crafting abilities by hosting a craft fair. Student artisans can put their work on display in exchange for volunteer hours and you can charge tickets at the door or for each piece bought by students. This can be done during the holiday season as people always love to get authentic, crafted items for loved ones.
SAMPLE TIMELINE
Reach out to student artists for help in providing gifts during the craft fair.
Decorate the room where the event will be at.
Promote “submissions for volunteer hours” and attendance at the fair with in-school flyers and social media content.
Create a one-week submission window for gifts and host the fair the next week.
MATERIALS/EQUIPMENT NEEDED
Tables for gift display
Fair decorations
Gifts (provided by students who submit work)
Tickets
Cash counter
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval on the project.
Students to submit gifts for the event with the incentive of receiving volunteer hours (in-person, social media).
Students to participate in the event (in-person, social media).
MAKE IT A SILENT AUCTION!
To make this event a silent auction, print out a page with 20 lines to go with each item. Attendees will ‘bid’ on the items they wish to purchase with the price they’re willing to pay on the sheet. After the allotted amount of time, the sheets will be taken up and you will announce the winner of each item. The winner will pay whatever their highest ‘bid’ amount was.
Sports Tournament
DESCRIPTION
Host a school-wide sports tournament where you charge teams to enter, charge admission, set up concessions, and have a prize for the winning team. You could also charge individuals to enter and then draft teams on-site.
SAMPLE TIMELINE
Reach out to potentially interested students to sign up with a team.
Set prices for admission and teams.
Create a sign-up form for teams to register themselves for the tournament.
Set up a concession stand.
Promote the tournament (to gain more viewer admissions) on social media and in person.
MATERIALS/EQUIPMENT NEEDED
Sport equipment
Admission tickets
Score tracker
Winner’s prize
Concessions
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval on the project.
Students to register into the tournament and attend the tournament.
Athletics department for sports equipment.
Sky Lantern Sendoff
DESCRIPTION
Host a one-night sky lantern sendoff event where people can purchase paper lanterns to make wishes on, light a flame inside, and send it off in the sky. Alternative: You could host this event at a body of water and lanterns could be released to float on the water.
SAMPLE TIMELINE
Set prices for lanterns.
Buy lanterns, pens, and other materials needed for the sendoff.
Promote the event (to gain more attendees) on social media and in person.
MATERIALS/EQUIPMENT NEEDED
Lanterns
Markers
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
Game Night/Trivia night
DESCRIPTION
Bring in board games and other fun games to host a one-day game night where you can charge a small fee for attendees to be a part of the fun!
SAMPLE TIMELINE
Set prices for admission.
Bring in board games and more.
Create mini-concessions stand for an extra form of fundraising.
Promote the event (to gain more attendees) on social media + in person.
MATERIALS/EQUIPMENT NEEDED
Board games
Snacks
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
Bake Sale
DESCRIPTION
Host a bake sale at your school. You can partner with a local bakery or with a baker, partner with your school’s culinary department, or have members bake items to sell baked goods to fundraise for your chapter.
SAMPLE TIMELINE
Set prices for baked goods.
Decide who will provide food for the event.
Promote the event (to gain more attendees) on social media and in person.
MATERIALS/EQUIPMENT NEEDED
Tables to display baked goods on sale
Cash counter
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
Person/people making baked good for the event
MAKE IT A SILENT AUCTION!
To make this event a silent auction, print out a page with 20 lines to go with each item. Attendees will ‘bid’ on the items they wish to purchase with the price they’re willing to pay on the sheet. After the allotted amount of time, the sheets will be taken up and you will announce the winner of each item. The winner will pay whatever their highest ‘bid’ amount was.
Pumpkin Carving Contest
DESCRIPTION
An October classic, host this contest where you invite people to pay a small fee to carve a pumpkin and enter it into the competition. Get participants and viewers to vote on their favorites, and have prizes for the winners.
SAMPLE TIMELINE
Set price for participation.
Get carvable pumpkins and other appropriate materials.
Create a mini-concessions stand for extra fundraising opportunities.
Promote the event (to gain more attendees) on social media and in person.
MATERIALS/EQUIPMENT NEEDED
Carvable pumpkins
Carving supplies
Concessions food
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
Movie Night
DESCRIPTION
Watch a movie with your friends while charging for admissions and concessions! This event could be hosted in an inside space on a large screen, or it could be hosted outside as a ‘drive-in’ style event. Consider making your event a themed event with holiday movies!
SAMPLE TIMELINE
Decide on a location for the event.
Set price for admission.
Decide on a movie to watch.
Create a mini-concessions stand for extra fundraising opportunities.
Promote the event (to gain more attendees) on social media and in person.
MATERIALS/EQUIPMENT NEEDED
Projector for the movie
Screen for movie
Movie (if you’re not watching digitally)
Cords for Projector
Computer (if movie is digital)
Concessions food
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
Cash Calendar
Put info here
5K Walk/run
DESCRIPTION
Host a 5K race at a community park or near your school and charge a registration fee to enter as a runner all profits will go to whatever cause you’re fundraising for minus any expenses such as prizes. You may also choose to charge a little more and include a t-shirt with the registration fee.
SAMPLE TIMELINE
Set registration fee
Prepare the race location.
Create water/break stands in the middle of the race.
Promote the event on social media.
Design t-shirts (if included)
Order t-shirts
MATERIALS/EQUIPMENT NEEDED
Start/finish line markings
Directional signage for the path
Water cups & water
Snacks (if provided)
Prize for winners
T-shirt (if included)
Poster/Flyers for marketing
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
MAKE IT VIRTUAL!
Car Wash
DESCRIPTION
This classic fundraising event works great to build teamwork and spirit. Host a car wash and have chapter members take shifts doing different tasks: promoting with signs and washing cars. You could add an extra touch and run it like a true business with thank you floor mats explaining what DECA is and how they’ve contributed to the organization (print a thank you on 11x14 copy paper and place on the driver’s side).
SAMPLE TIMELINE
Scout location to host event (must have access to water hookup)
Set date/time/location for the event
Promote the event via social media
Make signs to hold up and promote during the event
Collect materials for car washing
Print floor mats (if you’re going to use them)
Host the event
MATERIALS/EQUIPMENT NEEDED
Water Hose(s)
Water Hook Up
Soap
Sponges
Buckets
Towels
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
community garage sale
DESCRIPTION
Most people have tons of stuff they are secretly dying to get rid of. Have them donate it to your sale with proceeds going to DECA. You may be able to get a local company to donate a POD or storage unit to store items during the donation period and pick them up after the sale is over.
SAMPLE TIMELINE
Set donation location and duration
Promote donating on social media
Set date and time for sale
Promote the event on social media.
MATERIALS/EQUIPMENT NEEDED
Donated items
Poster boards for signs promoting the event
Tables to display items
WHO TO CONTACT
School administrators and chapter advisor for approval of the event.
Community members to donate items
Fall Festival/carnival
DESCRIPTION
A carnival is always a fun way to raise funds. And you can invest whatever level of overhead feels appropriate. Skip the antique carousels and make up your own games with homemade booths and costumes for a lower cost and more personalized event experience. You could even invite other organizations to join in and make it a bigger event. Charge attendees to play the games! Be sure you have prizes for the winners. You could even sell concessions such as drinks and popcorn to earn a little extra money.
Example Carnival Games: Ring Toss, Corn Hole, Cake Walk, Face Painting, Bobbing for Apples
Concession Stand at Sporting Events
Candy Bar Sales
https://worldsfinestchocolate.com/
Krispy Kreme Doughnut Sales
https://www.krispykreme.com/fundraising/home
Cookie Dough Sales
Nothing bundt cake sales
https://www.groupraise.com/nothingbundtcakes
Texas Roadhouse Rolls Sales
To get started with an order-taker fundraiser, contact the Managing Partner of your closest Texas Roadhouse.
little caesars Pizza kit sales
https://www.pizzakit.com/how-it-works
auntie anne’s pretzel sales
https://www.justfundraising.com/auntie-annes-pretzels-3708.html
Additional Fundraising Resources:
Choosing the Right Event
Texas DECA BINGO
BINGO HAS BEEN UPDATED FOR 2023-2024
GET A BINGO CARD TO PLAY:
INSTRUCTIONS:
Students will need to click the button above OR go to bit.ly/2324txdecabingo to get their bingo card. They can continue putting the URL in as many times as they would like to get a new card.
When you click on a square, it will put a yellow ‘X’ so you know that it has already been called.
Teachers (or game leaders) will need to choose one of the call card presentations from below to use. Each one has been randomized so the call cards are in a different order. There are 48 potential items to be called. If someone gets a bingo before you get halfway through the call presentation, you may want to make note of the slide that ended the first round and continue with the same presentation for round 2.
Suggested BINGO verification: have students send a screenshot of their card to you so you can verify that all of their BINGO items were called during that round.
Presentations for Call Cards:
Running Your Chapter Officer Team
Related Resources:
Building Your Chapter Officer Team
Related Resources:
Sample Fundraising Activities
Related Resources:
How to Host a Social
preview
What’s included in this presentation?
Related Resources:
Professional Member Sponsorships
Sample Professional Members Sponsorship Packages
Soliciting Sponsorships Phone Script
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About DECA's Leadership Academies
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Understanding the Online Events and Challenges
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Sample Chapter Constitution and Bylaws
Related Resources:
Campaign Basics and Helpful Ideas
Related Resources:
Setting Chapter Goals
PREVIEW
What does the chapter goals worksheet look like?
Related Resources:
About DECA's Non-Competitive Conferences
Related Resources:
DECA Presentations
Click on the presentation name above to jump to that section.
COMPETITIVE EVENTS 101
PREVIEW
What does this presentation include?
*The Google Slides and PowerPoint versions each have presentation notes in the notes section of each slide*
INTRO CHAPTER MEETING
PREVIEW
What does this presentation include?
INTRO TO DECA
PREVIEW
What does this presentation include?
PRE-COMPETITION MEETING
PREVIEW
What does this presentation include?
HOW TO HOST A SOCIAL
PREVIEW
What does this presentation include?
Practice Testing
Competitive Event Allocations
all chapters will get up to 3 allocations per event. additional allocations will be scaled based on chapter size.
The allocation scale can be seen at the bottom of the page. Competitive event allocations are based on the HIGHER total number between the previous year’s final membership and the initial roster submitted by October 15th of the current membership year. See the chart linked below for your allocation based your previous year’s membership. Allocation numbers may increase based on membership numbers as of October 15.
Each individual in principles, personal financial literacy, individual series, or professional selling events counts as ONE allocation. Each two person team for team decision making events counts as ONE allocation. Each team of one to three people for the integrated marketing, operations research, entrepreneurship, or project management events counts as ONE allocation.
Allocations will be scaled based on the higher total number between the previous year’s final membership and the initial roster submitted by October 15th of the current membership year.
10-99 Members: up to 3 per event
100-149 members: up to 4 per event
150-199 members: up to 5 per event
200-249 members: up to 6 per event
250-299 members: up to 7 per event
300-349 members: up to 8 per event
350-399 members: up to 9 per event
400+ members: up to 10 per event
Principles of Business Administration Events (must be the first year on a DECA Roster)
PBM Principles of Business Management and Administration
PEN Principles of Entrepreneurship
PFN Principles of Finance
PHT Principles of Hospitality and Tourism
PMK Principles of Marketing
Financial Literacy Event
PFL Personal Financial Literacy
Individual Series Events
ACT Accounting Applications Series
AAM Apparel & Accessories Marketing Series
ASM Automotive Services Marketing Series
BFS Business Finance Series
BSM Business Services Marketing Series
ENT Entrepreneurship Series
FMS Food Marketing Series
HLM Hotel and Lodging Management Series
HRM Human Resources Management Series
MCS Marketing Communications Series
QSRM Quick Serve Restaurant Management Series
RFSM Restaurant and Food Service Management Series
RMS Retail Merchandising Series
SEM Sport and Entertainment Marketing Series
Team Decision Making Events
BLTDM Business Law and Ethics Team Decision Making Event
BTDM Buying and Merchandising Team Decision Making Event
ETDM Entrepreneurship Team Decision Making Event
FTDM Financial Services Team Decision Making Event
HTDM Hospitality Services Team Decision Making Event
MTDM Marketing Management Team Decision Making Event
STDM Sports & Entertainment Marketing Team Decision Making Event
TTDM Travel & Tourism Team Decision Making Event
Integrated Marketing Campaign
IMCE Integrated Marketing Campaign - Event
IMCP Integrated Marketing Campaign - Product
IMCS Integrated Marketing Campaign - Service
Professional Selling Events
FCE Financial Consulting
HTPS Hospitality and Tourism Professional Selling
PSE Professional Selling Event Personal
Business Operations Research Events
BOR Business Services Operations Research Event
BMOR Buying and Merchandising Operations Research Event
FOR Finance Operations Research Event
HTOR Hospitality and Tourism Operations Research Event
SEOR Sports and Entertainment Marketing Operations Research Event
Entrepreneurship Events
EIP Entrepreneurship Innovation Plan
ESB Entrepreneurship Start-Up Business Plan
EIB Entrepreneurship Independent Business Plan
EFB Entrepreneurship Franchise Business Plan
IBP International Business Plan
EBG Entrepreneurship Business Growth Plan
Project Management Events
PMBS Business Solutions Project
PMCD Career Development Project
PMCA Community Awareness Project
PMCG Community Giving Project
PMFL Financial Literacy Project
PMSP Sales Project
Related Resources: